Changing the sites in a conference

NOTE: A reservation contains one or more conferences. All reservations have a unique ID number when they are saved. A conference sets the date, time and rooms/sites for the videoconference. All conferences have a unique ID number when they are saved.
  1. Using an Internet Browser (Internet Explorer, Firefox, Safari) go to: http://vcschedule.k12.hi.us/
  2. Login using the Username and Password given
  3. Select "Load Reservation" on the left-side toolbar

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  4. You can Load a conference using the Conference ID that was assigned to when it was saved
    • When using the Conference ID enter the Conference ID into the box, click Load to display the conference summary page
      • Once the conference summary page is displayed use the checkbox(es) to select the conference(s) you would like to modify
      • Click Modify Selected and you will be guided through the pages to change the time(s), date(s) and sites of your conference

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  5. You can also Search for a conference using a Start Date & End Date and/or Room ID/Site Name
  6. Your search results will display below
  7. Click the Title of your reservation

  8. A summary page is displayed which includes the ID number, Title, Status, and Date

  9. Click Modify Selected

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  10. Click Next

  11. Sites listed as participating are in the lower box. Click and drag them into the top box to remove them. Click and drag sites from the top box to the lower box to add them to the conference.  

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  12. Use the Filter to locate specific rooms that need to be included in the conference
    • In the Name/ID field input the specific room that needs to be included in the conference
    • Room Groups can also be used to locate rooms by Island, District, and Division
  13. Click Enter

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  14. When all of your sites are correct, click Finish
  15. A summary page is displayed which includes the updated sites of the conference when you click on Detail
  16. Click on the Disk to Save the conference reservation so it can be approved by a technician
  17. Click Save Only